J3/05-013 Date: 2005 Feb. 11 To: J3 From: Mallory North, J3 Librarian Subject: Guidelines for Submitting J3 Papers Ref: J3/96-140r1, J3/05-102r2 In 1996 The ANSI Fortran Technical Committee J3 moved to go "total electronic" in terms of pre-meeting distribution, post-meeting distribution, minutes, and announcements (see the referenced paper). The purpose was to minimize or eliminate costs associated with hard copy reproduction and mailing. All documents at that time were made available via anonymous ftp from a server maintained by Kurt Hirchert at the University of Illinois. Since that time, changes in information technology and publishing software motivates this revision to the guidelines for submitting J3 papers. The following guidelines for submitting papers for consideration by J3 were discussed and approved by J3 at Meeting 170, November 8 - 12, 2004 in Las Vegas, Nevada. The intent is that these guidelines be distributed electronically to all principal members, alternates, observers, liaisons, and correspondents, and implemented immediately. Note that the guidelines are similar to those of WG5 so as to maximize compatibility and familiarity with electronic document handling and distribution for both organizations. 1. Who may submit. Any member of J3, or any non-member who is interested in contribut- ing to the development and standardization of the Fortran scientific computing language may submit a paper to J3 for consideration. 2. When to submit. J3 requires that papers that are to be considered at a duly scheduled meeting of the Committee be submitted to the Librarian at least two weeks prior to the meeting. Papers submitted after this time will be considered by the Committee as time and work load permit, as long as there is no objection to considering such a "late paper". 3. Procedure for submitting a paper to J3. a. The document will be prepared in an electronic format using either an ASCII character text file (e.g. extension .txt) or a Portable Document Format file (e.g. extension .pdf) or Postscript (e.g. extension .ps). The preferred form is pure ASCII character form, especially for rather short papers that have no graphics and few formatting changes. It is recognized that some papers that are long, or contain graphics, or contain several formatting changes are more appropriately formatted in PostScript or Portable Document Format or other formats. Papers submitted in one of the prescribed formats may also, if desired, be submitted in other formats for inclusion on the server (e.g., .tex, .doc, .wpd, .rtf, etc.). b. Before submitting the document to J3, the submitter should request a paper number from the J3 Librarian via email at (north@rose-hulman.edu). The Librarian will assign a number of the form J3/yy-nnnrm where yy stands for the year, nnn stands for the paper sequence number, and rm stands for the revision number (if any). The paper number should be inserted at the beginning (top right) of an ASCII document text file. For any document file that is formatted for printing, (i.e., .ps, .pdf, .rtf, .tex, .doc, document files, etc.) the J3 paper number and a page number should appear at the top right hand side of each page of the document. c. J3 document files should be formatted so that they can be printed out conveniently on either A4 (European) or 8.5" x 11" (US) paper. The easiest way to do this is to set the margins as follows: US A4 Top 0.75 inch (1.91 cm) 1.00 inch (2.54 cm) Bottom 0.75 inch (1.91 cm) 1.19 inch (3.30 cm) Left 1.00 inch (2.54 cm) 1.00 inch (2.54 cm) Right 1.00 inch (2.54 cm) 0.75 inch (1.91 cm) If these margins are used for the appropriate size of paper, then the printed area will be 9.5" x 6.5", or 24.1 cm x 16.5 cm, regardless of the original paper size. Do not use fonts other than the standard ones available on modern printers. The preferred font is Courier New (10 characters per inch). d. When the document is completed and contains the assigned paper number, the submitter should send the file(s) via email to the J3 Librarian. The Librarian will check the format and print out one copy of each paper to archive and use as an original for reproduction at the meeting if needed. Then the Librarian will archive the electronic file(s) by uploading them to the current web server for compression and storage in the appropriate subdirectory on the server located at www.j3-fortran.org. Authors of papers are advised that papers are listed by title, and are assigned to subgroups for consideration by topic. Therefore, limiting a paper to one topic described in the title assists the processing of papers and is encouraged. Likewise, authors wanting to comment on clarity or editorial style are encouraged to limit the paper to one section of the draft standard. For each paper submitted or revised per the above guidelines and stored on the server, the Librarian will update the standing document J3/yy-000, which is available as the ASCII text file yy-000.txt on the server. The Librarian will also update the server file papermno.txt (where mno is the next J3 meeting number), which is a list of the papers currently submitted for consideration at the next J3 meeting mno. --------------------------------------------------------------------------- J3 Librarian: C. Mallory North, Jr. email: North@Rose-Hulman.edu