J3/09-188 Date: 2009 April 13 To: J3 From: Dan Nagle, Librarian Subject: Guidelines for Submitting J3 Papers Ref: J3/96-140r1, J3/05-102r2, J3/05-013r1, J3/06-013, J3/08-013 In 1996 The ANSI Fortran Technical Committee J3 moved to go "total electronic" in terms of pre-meeting distribution, post-meeting distribution, minutes, and announcements (see the referenced paper). The purpose was to minimize or eliminate costs associated with hard copy reproduction and mailing. All documents at that time were made available via anonymous ftp from a server maintained by Kurt Hirchert at the University of Illinois. Since that time, changes in information technology and publishing software motivates this revision to the guidelines for submitting J3 papers. The following guidelines for submitting papers for consideration by J3 were discussed and approved by J3 at Meeting 188, May 4-8, 2009 in Las Vegas, Nevada. The intent is that these guidelines be distributed electronically to all principal members, alternates, observers, liaisons, and correspondents, and implemented immediately. Note that the guidelines are similar to those of WG5 so as to maximize compatibility and familiarity with electronic document handling and distribution for both organizations. 1. Who may submit. Any member of J3, or any non-member who is interested in contribut- ing to the development and standardization of the Fortran scientific computing language, may submit a paper to J3 for consideration. 2. When to submit. J3 requires that papers that are to be considered at a duly scheduled meeting of the Committee be submitted to the Librarian at least two weeks prior to the meeting. Papers submitted after this time will be considered by the Committee as time and work load permit, as long as there is no objection to considering such a "late paper". 3. Procedure for submitting a paper to J3. a. The document will be prepared in an electronic format using only an ASCII character text file (file name extension .txt) with line feeds. Please limit the line length to 75 characters or less. J3 may choose to accept a paper in another format. Papers submitted in the prescribed format may also, if desired, be submitted in other formats for inclusion on the server (for example, .tex, .doc, .ps, .pdf, .wpd, .rtf, .ppt, .html, .pages, .opd, or other). b. To submit a document to J3, please use the upload page on the J3 server, in the members-only area. Non-members should email the document to the Librarian. Upload the text version of the paper first, and use the paper number you are assigned for the same paper in any other format, and in any revisions of your paper. Except for the original text file, a paper number should be inserted at the top right of the documents first page (or every page if possible). c. J3 document files (other that text files) should be formatted so that they can be printed conveniently on either A4 (European) or 8.5" x 11" (US) paper. The easiest way to do this is to set the margins as follows: US A4 Top 0.75 inch (1.91 cm) 1.00 inch (2.54 cm) Bottom 0.75 inch (1.91 cm) 1.19 inch (3.30 cm) Left 1.00 inch (2.54 cm) 1.00 inch (2.54 cm) Right 1.00 inch (2.54 cm) 0.75 inch (1.91 cm) If these margins are used for the appropriate size of paper, then the printed area will be 9.5" x 6.5", or 24.1 cm x 16.5 cm, regardless of the original paper size. Do not use fonts other than the standard ones available on modern printers. The preferred font is Courier New (10 characters per inch). Authors of papers are advised that papers are listed by title, and are assigned to subgroups for consideration by topic. Therefore, limiting any one paper to one topic described in the title assists the processing of papers and is encouraged. Likewise, authors wanting to comment on clarity or editorial style are encouraged to limit any one paper to one clause of the draft standard. For each paper submitted or revised per the above guidelines and stored on the server, the Librarian will update the standing document J3/yy-000, which is available as the ASCII text file yy-000.txt on the server. The Librarian will also update the server file papermno.txt (where mno is the next J3 meeting number), which is a list of the papers currently submitted for consideration at the next J3 meeting. --------------------------------------------------------------------------- J3 Librarian: Dan Nagle email: dannagle@verizon.net